Meeting Manager brings the best of spontaneous meetings into your virtual event. Instant Meetings allows anyone who is available and online to send a video chat request to quickly meet for a chat, catch up or just to say hi. Instant Meetings work on user profiles and are super easy to use, but we have created this guide just to run you through the basics of finding delegates and inviting them to an Instant Meeting. Make sure to check our guide on how to change your availability for Instant Meetings.
Find the person you want to invite
This can be done in a few ways. In general, wherever you see a person's profile in the event and you can click on it to view it - that is how you can then invite a person into an Instant Meeting. Below is a list of places where you are likely to find people in the event.
Who is Here - if you see this icon at the top, this is a way to bring up people who are currently online.
You will see a list of online available attendees similar to this
Live chat - if you are also participating in any of the live chats in the event i.e. in a booth, networking lounge or a webcast then you can see profiles on the right that are online right now.
Through Meeting Manager - we have built the Instant Meeting feature directly into Meeting Manager, so that when you access it you can see a list of available delegates who are ready to meet. Here's how to access it:
1. Click "Cog wheel settings"
2. Click "Meeting Manager"
3. Click "Meetings"
4. Click "Instant Meeting"
5. Here is where you will see a list of online delegates ready to meet!
Inviting someone into an Instant Meeting
It couldn't be easier once you have found the profile of a delegate you want to connect with. If they are online and available they will have a button underneath their profile picture that says Invite to Instant Meeting.
Once you've clicked Invite to Instant Meeting, you will enter the video chat automatically and you just have to wait for your invitee to accept the invitation.
If they did, they will enter the video chat instantly with you, and if not, you will get a notification to say they have declined.
Please note: Personal and Instant Meetings, are 1-2-1 only so you cannot invite more than 1 person into your meeting.